Sumac Centre Admin Group Minutes of Meeting on Monday 7th April 2014
Apologies
Pat, Andrew and Dean from Veggies, Tom H and Neds, Rob from Food Bank
Matters arising (and still needing to be addressed)
Organising a work weekend for the Sumac CAMILLE
Consumer units/fuse boxes on stage to be tidied up/lit TOM H
Garden wall JAMES T
Proposal for the Sumac Centre to become a core member of the RR ‘Social Centres’ working group TOM H
Electronic access to the sumac PAT and DAN
Biggups
Tom G for tidying and toilet toiling on Friday mornings before the foodbank, and for doing the bolts
Gardeners for their workday on Wednesday
Qualms
Security situation still not resolved
Finance Team update
Short term loans have been paid back to Veggies and Tim, but Sumac savings account still needs reimbursing to the right level
Overall the centre is not generating enough revenue. Either
New revenue streams are necessary, or
Current revenue streams need to be increased
Need to get feedback on exactly how extensive the shortfall is KATE M
They are looking into what remortgaging the Sumac would involve
Final accounts for the year will be completed by the beginning of May
Tasha and Chan are potential new members of the finance team
Regular donations to the centre are being sought. A follow-up email will be sent asking others to set up direct debits to support the centre KATE M
Groups currently using the space will be asked if they could contribute a little more, or start to make a contribution if they’re not currently doing so
Draft email to groups MATT W
Send email out to groups KATE M
Bar to be asked if they could pay more rent TOM G
Mail box payments to be chased up
Sumac Residents
New tenants of the sumac flat are required to come to the first three Sumac Admin meetings after they move in, and after that three meetings a year. Current tenants are excused from this obligation.
This is to be added into the Tenancy Agreement. DOM
Maja will need rent reimbursing once her housing benefit comes through
Veggie’s
No notes, no-one present but matters from Pat’s email are addressed under other points
Garden
New compost bins still not sorted. Email to go out asking for tenders to do the job using the £118 that was raised. TASHA
Bar
Finances are improving
Will discuss raising rent
Sumac Café
What is the process for dealing with the kitchen being left in a mess? > Each user group is responsible for leaving it tidy and ready for the next group.
Email to be sent to user groups reminding them of this and to keep things tidy TASHA
A new sign to be put up in the kitchen reminding groups of kitchen etiquette TASHA
People’s Kitchen/Sumac Café need new members/volunteers to help in their running and organising. If you’re reading this and you fancy helping out, get in touch with Tasha!
Communication to be better to make sure People’s Kitchen cooks know what they need to do TASHA
ESOL
Looking to pay some rent in the future as and when they get funding sorted out and allocated
Food bank
Rob sent a biggup to the Friday morning cleaning crew
Youth Group
The youth group are using the centre up to 24 hours a week at the moment. The hours are, appoximately: Monday 4-7, Tuesday 7-9, Wednesday 7-9, Thursday 4-7, Friday 4-7, Saturday 3-5 and Sunday 3-5.
They are flexible with their timings and will be happy to accommodate shifting things round to avoid clashes with other sumac user groups and events. If you want to book an event please contact the sumac email address as usual, even if it is during one of these times.
Due to child protection legislation, during kids club hours the sumac main room is closed to other users as with any other private booking. This applies to people wanting to use the computers or do admin in the ‘office’, but doesn’t affect veggies or those working on the bar (cleaning lines for example).
Kids club bookings will be done monthly, not more than a month in advance. This allows other users to book in events in advance while ensuring that the kids club can organise in a timely manner.
Contact details for Dom to be put by each youth group booking in the diary to facilitate flexibility
It is to be noted in the veggies diary that a youth group is taking place but not specific hours.
Outside Wall
James has submitted three plans
We are going with the lowered wall plan
James to be contacted to confirm dates and time for work TOM G
James to incorporate a secure letterbox into the new wall
Rotas
Bins out (Thursday night) and cleaning centre plus toilets (Friday) :
Next four weeks to be done by TOM, MATT, DOM, MAJA
Cleaning Monday (as ESOL have been doing a lot of tidying on Monday mornings after the weekend) needs to be done before 9.30 am. It is roughtly 40 minutes. TOM, DOM, MAJA
Sumac Assembly
Did not take place on Saturday, please bring ideas for future Sumac assemblies to the admin meeting
Locks and Keys
Both doors are going to be fitted with new security locks with 15 keys cut for each, one for each user group plus for the residents
Quote for cost from Halls MATT
Check with finance group that we can afford it DOM
Post
Forwarding mail April DOM
Forwarding mail May TASH
Diggers and dreamers to use the centre as postal address for a £25 fee. Communication with diggers and dreamers DOM
Debbie
We endorse Pat’s message
Group signed a card to send to her
Outbuildings
#### is the new outbuilding code!
It is still too crowded and messy
Proposal to discuss an extension to the outbuilding PAT
Free school meals during Easter
Between Wednesday 9th and the 21st will be using the kitchen between 11-2 every week day and the main room between 12-1.30 on Tuesdays Wednesdays and Thursdays
People will be served on a referral basis
Buying next door
A low energy meeting was held out of which have come some lines of enquiry
A follow up meeting will be scheduled at which it will be decided whether it is worth pursuing this idea any further.
If you are interested in the idea of the Sumac expanding please attend this meeting otherwise it will not go ahead.
WREN Fund
Email feedback from meeting DOM
DIARY
9TH APRIL 30TH ANNIVERSARY OF RAINBOW CENTRE
12TH APRIL CALAIS MIGRANT SOLIDARITY FUNDRAISER
16TH APRIL 6.45-9.30PM (private after 7.30) COMMUNITY CIRCLE
19TH APRIL HUNT SAB JUMBLE SALE (To confirm TOM)
23rd APRIL 7.30 – 9PM ANGIE’S ART PROJECT
26TH APRIL NATIONAL RALLY FOR ANIMALS IN LABS
2ND MAY ANTI-FRACKING BENEFIT GIG
3RD MAY 9PM POETRY AND MUSIC (To confirm TASH)
AGM
AGM to be held Thursday 15th May at 6.30pm, all encouraged to attend as we will need quorum
AOB
It is 30 years of the Rainbow centre! Anniversary on Wednesday.
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