July 2015 Planning Meeting

Minutes of Nottingham Green Festival meeting – 19th July 2015

Present: Ian, Moby, Lynda, David, Pat, Mark, Phoebe, Lucy, Sally
Apologies from John, Jeremy, and Walt

Now just 7 weeks to go until the festival

* Stalls *

Pat has prevous year’s booking forms from John, Moby to form a database purely for the Green Festival, noted that we need to comply with data protection laws.

Posting a list of previous exhibitor names on the website (without details so as to protect data).

Need to get a list of who has booked this year from John, so that we can start name-checking stall-holders who have booked.

* Venue *

Jeremy has reassured that the booking is progressing as planned and any final issues raised by the council eg that the Police needed to approve the nominated First Aid company, are in hand.

It would be useful to know if any stall booking confirmations have been sent out.

* Funding *

Funding appears to be on target to pay for necessities, next priorities are band expenses and advertising, leaflets.

Ian to chase Creative Quarter re a stall or funding possibility of working together re green issues and the festival, publicity opportunities for festival by Creative Quarter

We are agreed that we should make the NottmGreenFest website separately on its own URL, cost approx £40

Note re getting donations, clarify what festival is about, may help people understand what they are donating for.

Moby to send Sally paragraph used for ‘What’s On’ for using on facebook etc.

Ian to follow up other UNITE branches leads

We can list the fundraisers and as ‘pledged’ amnounts on facebook

Facebook ads is it worth spending money on facebook ads, budget tbc when we know what else is covered. General agreement as a way to tap a new market although no figure decided

* Marketing *

Bus stops signage (which is free) is booked for the previous Wed morn, Thurs afternoon, and all day Sunday.

Left Lion will give us an extended ¼ page listing

Broadway Phoebe is liasing with Broadway

City Arts will take flowers Lynda to ask if they will do a mail-out

Creative Quarter active on twitter Ian to ask if they can tweet

Sally to circulate a suitable tweet about the festival

Pat is adding the facebook info and link to the standard email announcement on the webpage to try and maximise facebook

Moby has suggested a free raffle with a slip asking where people heard about the festival so we know where to target marketing next year.

Existing leaflets and stickers – Ex Libris have got through about 400 flyers, Pat said that Veggies has had interest in the festival from people at other events

Crocus have had a lot of interest and leaflets taken.

Leaflets new leaflet / poster designs presented by Crocus, designs by Raddi (the admin at Crocus) plain green background but with the festival picture.

Jeremy mentioned previously that there are some old banners left that we could put on the railings

* Poster *

– A celebration of all things green

– Stalls, food, childrens fun and live music

Possibly with the standard photo.
Mark mocked up the layout.

* New Flyers *

are required by next weekend

Front of flyer to be same as poster and with photograph

On back of flyer:

– list bands: ‘including’ – info from Walt

– Solar and cycle powered entertainment

– Wide range of stalls, selling eco-friendly products, food, hand crafted and recycled items, farmers market selling local produce